Every PO.
Sent, matched,
reconciled live.
Issue a PO from your phone — voice, text, or vendor catalog. AI sends it, tracks status, and matches every incoming invoice line-by-line. Variance flagged before you pay. Budget locked the moment it leaves your phone.
Bayside Electric
#PO-2491 · Issued 2026-05-08Issue the PO. AI sends it.
AI matches the invoice.
Voice it.
Forward a quote.
Dictate from the truck. Forward a vendor quote. Pick from your catalog. AI structures the PO and locks the budget against the right cost code.
AI dispatches.
AI tracks.
SMS, email, vendor portal — whichever the vendor actually reads. Acknowledgement syncs back. Invoice arrival pings the right approver in seconds.
Invoice matched.
Variance flagged.
Every line reconciled against the PO. Overages get a pre-pay flag. One tap from your phone approves or holds — WIP and budget update in the same motion.
Measured across $847M+ in committed cost reconciled against incoming invoices last year — line by line, vendor by vendor, job by job.
Built for construction
procurement.
Not project software.
Spreadsheet POs miss joint-check obligations, lose 90-day lien windows, and never catch invoice variance until month-end. We built this for builders who issue 100+ POs a quarter and want them locked the second they leave the phone.
Joint-check + lien tracking
Two-party checks for sub + supplier. Lien-release tied to payment release. State-by-state notice windows tracked. Compliance the spreadsheet can't see.
Live committed-vs-billed rollup
Every PO commits cost the second it's issued. Every invoice line reconciles the moment it arrives. Budget-vs-actual stays current to the cent — no closeout reconciliation, ever.
AI variance flag-before-pay
Invoice arrives, AI compares every line against the open PO — quantities, unit prices, totals. A $300 overage gets flagged before approval, not caught by your CPA at year-end.
Everything around the AI
that closes the loop.
Sent via SMS, email, vendor portal — whichever your vendor actually reads.
Joint-check ledger
Two-party checks for sub + supplier. Lien-release window tracked per state. Payment stays locked until the lien clears.
QuickBooks 2-way sync
POs become committed cost in QB the moment they're issued. Invoices reconcile back to the PO and post as bills. Round-trip in 30 seconds.
Vendor acknowledge
Read receipts, acknowledgements, and ETA confirmations — across SMS, email, and the BuilderPad vendor portal. No more chasing.
Phone buzzes. Thumb taps. Variance handled.
Set rules: under $50 auto-approves. Anything bigger holds for your thumb.
Variance flag: $784 over PO on Bayside Electric?
Maple Residence · 26.05 Electrical
Audit trail
Every PO, every status change, every match decision, every approver — logged. CPA + lender-ready export at year-end.
The reason your PM doesn't dread closeout anymore.
he job builders give their PM isn't really procurement — it's reconciliation against memory. Which PO did this invoice come from? Did the vendor ship 24 breakers or 28? Was that delivery fee a separate PO or rolled into the panel order?
BuilderPad's PO matching does that reconciliation live, line by line, against every open PO. Your PM stops being a spreadsheet detective at 11pm — and starts being a project manager again. The reason they took the job in the first place.
I stopped doing math at 11pm.
We caught $11,400 in invoice variance our first quarter. My job stopped being math at 11pm — and I stopped explaining to my owner why closeout slipped another two weeks.
Purchase Orders are one part
of the financial OS.
POs commit the spend, AI Inbox catches what hits, vendor billing pays it out, customer invoices bill the homeowner. One brain, one ledger.
Bill the homeowner.
From the same ledger.
Draws, progress invoices, and final billing flow from PO-committed costs and reconciled spend. No re-keying. No phantom numbers.
Pay subs faster.
Without the chase.
Sub statements and lien releases tie back to the PO that commissioned the work. Joint checks tracked from issue to clearance.
Every invoice. Read,
mapped, filed.
AI reads every invoice that lands and matches it to the right open PO — line by line, in 6 seconds, before it hits AP.
Stop chasing variances.
Start catching them.
Book a 30-minute session. We'll wire Purchase Orders to one of your active jobs, on the call, live.
Book a working session
