Every invoice.
Read, mapped,
filed in 6 seconds.
AI reads every financial document that lands in your shop — extracts line items, matches to the right project and cost code, and syncs to QuickBooks. You approve from your phone. Books close in days, not weeks.
Acme Lumber Co.
Watch one invoice make the trip.
From the moment a vendor hits send to the moment QuickBooks shows the new bill — under ten seconds, every time, with you doing nothing.
Measured across 750,000+ invoices, bills & receipts our customers ingested last year — handwritten, faxed, photographed, forwarded.
Built for construction AP.
Not generic
bookkeeping.
Off-the-shelf OCR breaks on lumberyard handwritten invoices, sub statements, and the way framers split a PO across three job sites. We trained on 18,400+ docs/day from real builds.
Handwritten lumberyard invoices
Faded carbon copies, coffee-stained, scrawled quantities. We read them at 94%+ where generic OCR falls below 60%.
CSI division cost-code mapping
06.10 Framing Lumber, 09.29 Drywall, 26.05 Electrical — your codes, not a vendor's. We map by CSI division automatically.
Vendor de-dup across job names
"Acme Lumber", "Acme Lumber Co.", "acmelumber.com" — same vendor. We collapse them. Generic AI files 3 contacts.
Everything around the AI
that makes it ship.
Every field comes with a % we'd stake our license on.
One invoice, three POs. We split line items across the right ones and flag mismatches before approval.
Bills, vendors, classes, items. Round-trip in 30 seconds. Approved in BuilderPad, paid from QB.
Snap a Lowe's receipt at the truck. AI codes it before you put the phone down.
Push notification. Thumb tap. WIP, P&L, and QB all update.
Default action under your thumb. No login. No drilling. Set rules so amounts under $X auto-approve.
Every field, every edit, every approver — logged. CPA-ready export at year-end.
The reason your AP clerk doesn't hate her job anymore.
he job builders give their AP clerk isn't really bookkeeping — it's reconciliation against memory. Which PO did this lumber come from? Whose change order added the joist hangers? Was that delivery fee taxable, and which job's overhead absorbs it?
AI Inbox does the reconciliation in real-time, against the live project ledger. Your AP clerk stops doing the work that grinds her down — and starts doing the work that uses her judgment. The kind of work she actually wanted when she took the job.
She didn't quit. That's the metric.
AI Inbox read 600 bills our first month. My AP clerk went from buried to caught up in a week — and she didn't hate her job anymore.
AI Inbox is one part
of the financial OS.
Customer invoices go out, vendor bills come in, POs match against both. Same brain, same ledger.
Bill the homeowner.
From the same ledger.
Draws, progress invoices, and final billing flow from the costs AI Inbox already coded. No re-keying.
Pay subs faster.
Without the chase.
Sub statements, lien releases, joint checks — AI Inbox reads them, schedules payment, and tracks until cleared.
POs that match invoices, not the other way around.
Issue a PO, AI Inbox flags every incoming invoice that breaks budget or quantity before it hits AP.
Stop typing invoices.
Start closing books.
Book a 30-minute session. We'll wire AI Inbox to one of your real projects, on the call, live.
Book a working session
